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BYLAWS OF THE SOUTH TEXAS APPALOOSA
BREEDERS, INC.
A NOT-FOR-PROFIT
ORGANIZATION
I
TITLE, LOCATION, AFFILIATION AND
PURPOSE
A.
The name of the Association shall be South Texas Appaloosa Breeders,
Inc. hereinafter may be referred to as the Club.
B.
The Club is affiliated with the Texas Appaloosa Horse Club and the
Appaloosa Horse Club, Inc., Moscow, Idaho, hereinafter referred to as
the Appaloosa Horse Club, Inc.
C.
The Club shall be headquartered at San Antonio, Texas.
D.
The purpose of the Club shall be the following:
1. To recognize
that the national organization, the Appaloosa Horse Club, Inc., files
records and issues certificates of registration for such animals
thought to be fit for foundation stock and the tentative registry; to
promote interest in the breed from a local standpoint in complete
cooperation with the overall program of the Appaloosa Horse Club, Inc.;
and to promote participation and competition in Texas Appaloosa Horse
Club-approved regional activities.
2. To cooperate
with and aid the programs and functions of the Texas Appaloosa Horse
Club and the Appaloosa Horse Club, Inc.
3. To promote the
Appaloosa horse through the media of radio, television, newspapers, and
magazines.
4. To gain
breed classes for Appaloosa horses registered in the Appaloosa Horse
Club, Inc., in local, county, district, and state horse shows and fairs.
5. To forward
historical data, bloodline records, and general information, etc., to
the Executive Secretary of the Appaloosa Horse Club, Inc.
6.
To promote and stimulate interest in local
all-Appaloosa shows for Appaloosa horses registered in the Appaloosa
Horse Club, Inc.
7. To submit an
annual report of the Club's activities to the Appaloosa Horse Club, Inc.
8. To select
champions representing the organization through local competition and
to qualify to compete in the World Championship Appaloosa Show.
II
MEMBERSHIP
A.
Any person who owns or has an interest in the Appaloosa horse shall be
eligible to become a member.
B.
Membership shall be for one year. The Club shall set the
membership fee.
1. The types of memberships
available are the following:
a.
Lifetime: Lifetime regular membership of $200.00.
b.
Individual: Regular membership of $15.00.
c.
Family: Family membership is defined as the head of household, spouse,
if any, and children 18 years of age and under as of January 1st of the
current year. Head of the household and spouse are considered
regular members with all privileges of regular membership. $20.00
2. The membership
fee shall be paid on application for membership.
3. The annual
membership fee shall become due on January 1 and shall be delinquent by
February 15. September 1st at the beginning of each show year and shall
be considered delinquent after February 15 of the following year still
in that same show year. The show year shall run from September
1st through August 31st.
4. Membership for
which fees are not received by February 15 will be deemed in default,
and all points accumulated to that date in the current show year should
be automatically forfeited. Payments of dues thereafter shall
restore the right to compete for year-end awards, but points forfeited
shall not be restored.
C.
Each adult member in good standing shall have the privilege of one vote
at every regular meeting of the Club on all matters submitted to the
membership for a vote. Only those physically present shall vote
on any issue or motion. No proxies shall be recognized.
D.
Membership is non-transferable.
E.
All money received from membership fees will be used for breed
advertisements, expenses of regional shows, breed promotional work, and
other work in connection with the purposes of the Club.
F.
An individual's membership may be canceled without refund by a majority
vote of the Board of Directors for such causes as are set forth in the
Bylaws of the South Texas Appaloosa Breeders, Inc., the Texas Appaloosa
Horse Club, or the Appaloosa Horse Club, Inc., as reasons for expulsion
from those organizations.
G.
An individual may pay a one-time fee of $200.00 dollars and shall not
be required to pay an annual membership fee but shall thereafter be
deemed a member in good standing for life.
H.
The Club shall meet no fewer than four times per year (including the
annual meeting) at such time and place, as they shall designate by a
simple majority vote of the members present.
I.
The presence of a simple majority of the elected Board of Directors
shall constitute a quorum for the purpose of transacting business at a
regular meeting. No member shall be able to vote by proxy.
Each adult member in good standing shall have one vote, and a simple
majority vote of the members present shall prevail on any motion.
J.
Guests of Club members, any officials of the Appaloosa Horse Club, Inc.
and/or the Texas Appaloosa Horse Club (who is not a member of the South
Texas Appaloosa Breeders, Inc.) may attend a regular meeting of the
Club and join in discussion but shall not be entitled to a vote.
III
ANNUAL MEETING AND ELECTION
A.
The annual meeting of the members of the Club shall be at such time and
place as designated by the Club.
B.
Notice of the annual meeting shall be given in writing to the members
not fewer than fifteen days before the meeting.
C.
The nominating committee shall have the duty to evaluate acting as well
as prospective Officers and Directors and to present their slate of
candidates to the membership at the annual meeting for approval.
D.
At the annual meeting, the Officers and Board of Directors of at least
five, but not more than eleven Directors shall be elected by the
regular members as defined in Article II. This number shall be in
addition to the Permanent Directors.
E.
A quorum for conducting elections and other business of the Club shall
be deemed to exist at the annual meeting if a minimum of 25% of the
paid regular adult members and a majority of the Board of Directors for
the current year is present. Members voting in the annual election of
the Board of Directors must have dues paid at least 30 days before the
annual meeting. All members voting in the election of Officers
and the Board of Directors must be a member in good standing. To
be eligible to serve as an Officer or Director the individual must have
been a member in good standing for at least one year immediately
preceding his/her election.
IV
BOARD OF DIRECTORS
A.
To be eligible to serve as a Director of the Club, the individual must
have been a member in good standing for at least one year immediately
preceding his/her election. No two members of the same immediate
family and residing at the same address shall be eligible to hold a
directorship at the same time.
1. Nominees for
the Board of Directors must be qualified and dependable persons.
2.
Nominees must have been members of the Club for one year
prior to nomination.
B.
Any Director of the Board who serves 15 or more years will
automatically become a permanent Director without having to be elected
by the General Membership. A permanent Director will have the
same status as an elected Director.
C.
Directors shall serve a term of one year.
D.
The Board of Directors shall have the discretion to meet privately in
special sessions for the purpose of making recommendations to the
general membership and to conduct the business of the Board.
1. The presence of
a simple majority of the Board of Directors shall constitute a quorum
for the purpose of transacting any business; no Director shall be able
to vote by proxy.
2.
Each Director of the Board shall have one vote, and a majority vote
shall prevail on any motion.
E.
Any Director who without good cause fails to attend any two consecutive
regular meetings may be removed by a majority vote of the Board.
F.
Should any Director resign, be incapacitated, or removed, the remaining
Directors shall have the authority, if they so choose, to select a
successor to serve until the next annual meeting of the
membership. A successor must meet the qualifications as set forth
in Paragraph IV.A.
G.
Officers of the Club shall be nominated and elected by and from the
Board of Directors for a term of one year at the annual meeting.
H.
The Board of Directors shall approve the Show Chairman and Show
Secretary for the show year.
V
OFFICERS
A.
The President, Vice President, Secretary, and Treasurer shall manage
A. Property, funds, and affairs of the Club, and Show
Chairman as directed by the Club. The President, Vice President, and
Treasurer hall have a P.O. Box key and be responsible for retrieval of
the Club mail.
B.
The officers as elected by the Board of Directors and a description of
their general duties shall be as follows:
1. PRESIDENT
a.
Shall function as Chairman of the Board of Directors and preside at
special meetings of the Board.
b.
Preside at general membership meetings.
c.
Present the year-end awards.
d.
Encourage publicity of the Club's activities and the Appaloosa horse.
e.
Appoint other members or Directors to committees for the purpose of
executing specific assignments.
2. VICE PRESIDENT
a.
Shall act as President in the event of his/her absence, disability or
resignation.
b.
Function as Sergeant at Arms in maintaining order at the meetings.
c.
Serve as Chairman of the Audit Committee.
d.
Aid the President in carrying out such tasks as are designed to fulfill
objectives of the Club.
e.
Shall serve as Chairman of the Nominating Committee for the annual
election of Directors.
f.
Shall assist, as directed by the President, with the selection and
presentation of Annual Awards.
g.
Shall assist, as directed by the President, with obtaining,
maintaining, and etc. sponsorships for awards for Club sponsored shows.
h.
Serve as Chairman of the Judges Committee in selecting judges for the
shows produced by the club.
3. SECRETARY
a.
Shall record minutes of the annual meeting, regular meetings, and Board
of Directors' meetings.
b.
Prepare and forward reports to the State and National Clubs.
c.
Record show points for presentation of annual awards and selection of
World Championship Appaloosa Show qualifiers.
d.
Maintain a roster of current members.
e.
Correspondence and shall act as Historian.
4. TREASURER
a.
Receive and disburse all funds of the Club, maintain the Club's account
at a depository approved by the Board of Directors, and prepare for
each meeting of the Board a statement of condition.
b.
Shall provide an annual financial statement ending December 31st of
each year to the Club.
c.
Shall provide financial statements for all special events.
d.
Shall be responsible for maintaining an inventory of Club assets.
e.
Shall maintain and report necessary information to the CPA by April, of
each calendar year so the necessary IRS forms can be completed and
submitted by the required May 15 due.
VI
DUTIES OF
SHOW CHAIRMAN AND SHOW SECRETARY
A.
SHOW CHAIRMAN
1.
The Show Chairman shall be appointed by the Board of Directors from the
current Club membership for a term of one year.
2.
The Show Chairman:
a)
Shall have been a Club member in good standing for one year prior to
nomination.
b)
Can be from the same immediate family and residing at the same address
as one of the current Club Directors.
c)
Can be elected from one of the Board of Directors.
d)
Will have a Board of Directors vote only if currently a member of the
Board of Directors.
e)
Shall be available at the shop at all times.
f)
Shall be current on all rules and procedures of the shop
and inform the judge(s) and/or officials if necessary.
B.
SHOW SECRETARY
1.
Show Secretary will take all entries for Appaloosa approved show
2.
Show Secretary shall keep all points and results at the Appaloosa
approved show and forward reports to the State and National Clubs and
record show points for annual awards and selection of World
Championship Appaloosa Show qualifiers.
3.
All events shall be used in calculating the high point awards as
designated
by the Club in its functions as well as its overall year end awards,
and
world Appaloosa Show qualifiers.
VII
AUDIT and REPORTS
A.
An Audit Committee shall be selected by the Board of Directors to
conduct an annual review of the Club’s financial records.
a.
The Committee shall consist of two members from the regular membership
and will be chaired by the Vice President.
B.
The following are the annual reports required by the Bylaws of the Club:
a. Audit report conducted by the Audit Committee with
cooperation from the Treasurer.
b. Annual Club Awards report by the Secretary.
c. Selection of World Championship Appaloosa Show
qualifiers reported to the Appaloosa Horse Club, Inc. by the Secretary.
d. Annual Membership Report to the Appaloosa Horse
Club, Inc. by the Secretary.
e. Changes to Bylaws report to the Appaloosa Horse
Club, Inc. by the Secretary.
VIII
AMENDMENTS
A.
Proposed amendments to the Bylaws shall be submitted in writing to the
Secretary.
B.
The Secretary shall submit any proposed amendments to the officers and
Board of Directors for their recommendations.
C.
Following the recommendations of the Board of Directors, the amendment
shall be submitted to the regular membership for review prior to the
next meeting where it shall be put to a vote, and to pass, shall a
require two-thirds majority of the adult members present.
IX
ADOPTION
These Bylaws shall be considered adopted upon the approval of
two-thirds of the membership and Board of Directors attending the
annual meeting at which they are presented for approval.
X
DISSOLUTION
OF THE CLUB
If the South Texas Appaloosa Breeders association can no longer
function as an organization in carrying out the purposes of the Club as
set forth in the Bylaws, then upon dissolution of same by a majority
vote of the membership, the remaining assets of the Club shall be
delivered by the Treasurer to an Appaloosa non-profit organization
affiliated with the Appaloosa Horse Club, Inc., as selected by the
majority of the Board of Directors at that time.
A suggestion
was made at the 8/03 Annual Meeting to make an amendment to our bylaws
under the Officers (Sec/Treasurer). The suggestion was to make
the bylaws read that the Sec/Treasurer can be either one position or
two positions as needed by the club at the time of election.
During the annual year of the STAB club (8/03-8/04), there was never a
by-law chairman named therefore a bylaw committee was not formed to
make the necessary change to the bylaws.
There were no other by-law updates talked about in 03-04.
Last by-law changes made
December 2005
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